Staff Executive Council

All-Staff Meeting
Monday, April 25, 2005 - 3:00pm
Roberts Drive Campus Teleconference Room

Call to Order
The meeting was called to order at 3:05 p.m. by Chair Sheila Marcum.

Approval of Minutes
There were no corrections to the minutes. Monty Fowler made a motion, seconded by Frank Salisbury, to approve the minutes. The minutes were approved.

President's Report

• President’s Report – Dr. Adkins said he had several things to go over. He thanked everyone for coming to Friday’s All College meeting. He said Dr. McCall really enjoyed it.
• Dr. Adkins said American Electric Power (AEP) will begin working on May 16. The College Drive Campus will be closed during this time. He said he sent out an email regarding this to everyone. He said there will be sandwich boards telling people to go to RDC for help. Faith Proctor asked how they would know whether or not to report to work on the third day? He answered that all the leaders would know what is going on and will notify them.
• Dr. Adkins stated that last year he started on establishing a lounge area on each campus. He said the smallest area is at TDC. He said there will be an open house on CDC on May 5, on RDC on May 9 and he will talk about who will be moving to TDC in the next phase. He said that part of the planning effort at TDC is a Faculty/Staff lounge.
• He said we are going to initiate an exchange program with China. He said we had several go with him through Bluefield and we will have two colleagues coming to ACTC. We are establishing housing here for them. He hopes to have them here by the All College meeting in August to be introduced to the faculty/staff. He said the two colleagues speak fluent English and have a great instinct on doing business. He said China has a lot of our money and we need to learn ways to get our money back through export.
• Dr. Adkins said that it looks like the TDC dedication ceremony will be postponed until August.
• Dr. Adkins said that if you look across the street, you will see that another house was torn down today on Hardin Street. We now own space on both sides of the street; we own the brick house and two other houses that will come down.
• In the next two to three months, the college will have purchased a manufactured, high quality float for use in area parades, and it will be assigned to the Student Government Association. This is being purchased from proceeds from the Bookstore, from extra funds generated from the sale of soft goods.
• Dr. Adkins reported that CDC has the largest deficit on repairs. We are working now on two elevators in the oldest wing. We are requesting funds to completely refurbish the elevators.
• He said that we are also looking at an area over the hill that is able to hold 90 parking spots. He would like to have this done by August.
• He said we are slowly purchasing property across the street that will give plenty of parking. He said there is lots of parking at TDC.
• Dr. Adkins said that one week from tonight there will be a community forum at RDC. He said that he appreciates everyone who has facilitated the meetings. He encouraged everyone to come out and give their input. He said that Steve and Jerry will present this at the All College Meeting in August.
• Dr. Adkins said that we are beginning on Phase II at TDC and Phase III is now the 6th Priority. He said that the 5th priority is $15 million worth of repairs to CDC. He said we would look at what the Board of Regents approves in June for the Five-Year Plan and we will follow it.
• Dr. Adkins thanked everyone for a wonderful four years.
• A question was asked if we could possibly have a stop light put up next to the daycare center. Dr. Adkins replied that he is checking on that and it would take a lot. He said that Mr. Blevins is working on it and is looking at possibly making it one-way traffic and even thinking of moving the entrance to College Drive.
• Chair Marcum asked if there were any announcements to be made. With none she reminded everyone to register for the Staff Learning Conference on June 3 at TDC and to be sure to vote online and the voting dates are April 28 – May 3.

Old Business

• Staff Learning Conference – Chair Marcum reminded Staff that the Staff Learning Conference will be held June 3. She said everything seems to be falling in place. The keynote speaker will be Sandra Carey from Lexington Community College. She said there would be an email coming that has a link to register; she reminded everyone that the conference is free to ACTC employees. She asked that everyone try to attend.
• Staff Excellence Award – Martha Persinger presented a portion of the results of what staff thinks excellence is. She told staff members to remain patient, that we will see something good come out of this. She said this will establish a goal status for staff for evaluations and the staff will determine what that goal is. She said we will revisit this and get more input at a later date.
• Staff Elections – Kathy Riley thanked everyone who served on the nominations committee. She said this is our first year for electronic voting and she asked Joe Nilles to explain how the electronic voting booth works.
• Nilles said it is fairly simple, you just log onto the ACTC website, go to Info Web, and login with your User Name and password.
• Riley said that she wants to make sure that staff who comes in after 3:00 p.m. know how to vote. She said the voting booth will be open April 28 – May 3.
• Marsha Blevins requested a reminder on Thursday that the booth is open and ready for voting. Kathy thanked all nominees for participating. Monty Fowler asked if there was a place for write in votes. Riley replied “no”.
• Bylaw Changes – Marcum announced that there were some amendments that needed to be made in our bylaws. She said this will be included in the voting booth.
• There are three changes that need to be made:
1. Change number of KCTCS representatives from 2 to 1.
2. Change voting process from manual to electronic. Monty suggested that we change the wording to leave an opening in case of a computer problem, we can still vote manually.
3. Change wording that in the event that someone vacates an elected office (with exception of Chair) before the end of their term a special election will be held and Staff Executive Council will appoint someone until the vacancy is filled.
   
   “In the event an officer (excluding the Chair) is unable or unwilling to complete their term the Staff Executive Council can appoint someone.”
   
   Marcum said this is the first reading of the amendments and she will forward them to Joe Nilles for voting.

The meeting was adjourned at 3:35 p.m
Submitted by: Cheryl Parsons
Interim Staff Secretary